The Workflow Edit | Practical AI Tool Tutorial
How to Use Superhuman AI Without Generic AI Instructions
Stop rewriting the same replies from scratch. Draft faster email responses that match your voice, not a generic AI tone.
Dear Suzannah
Dear Suzannah, I get 200 emails a day and I spend most of my response time rewriting the same replies to sound professional but not robotic. By the time I have drafted, edited, and sent them all, half my day is gone. Is there a way to write faster replies that still sound like me?
Let the tool draft in your voice.
Superhuman AI reads the email thread and drafts a reply that matches your writing style. You review, tweak, and send in seconds instead of composing each response from a blank screen.
The real use case
You handle a high volume of email and most replies follow similar patterns — confirming meetings, answering status questions, declining requests politely. Instead of typing each one from scratch, you use Superhuman AI to draft a reply based on the thread context. The tool matches your tone and voice so the response does not sound like a chatbot. You review, make small edits, and send in a fraction of the time.
The tool-specific prompt to use
Use this prompt as a custom instruction in Superhuman AI before you generate replies. Replace the bracketed items with your personal writing preferences.
When drafting email replies for me, match this writing style: [concise, direct, warm but not overly casual]. Default reply length: [two to four sentences] unless the email requires more detail. Tone: [professional, approachable, no exclamation marks unless I use them]. Do not start replies with Hope you are doing well or any similar filler greeting. Start by addressing the sender by [first name, Hi Name]. If the email asks a question, answer it in the first sentence before adding context. If the email requests a meeting, check my calendar availability and propose [two specific time windows]. If I am declining or pushing back, be polite but clear — do not hedge. Do not use phrases like I wanted to reach out, just checking in, or circling back. Match the formality level of the sender’s email — if they are casual, be slightly more casual; if they are formal, stay formal. Sign off with [your standard sign-off, e.g., Best, Sarah]. If the email contains an action item for me, confirm it explicitly and state when I will do it. Never invent commitments, dates, or information that is not in the thread. After drafting, leave a note if anything in the reply needs my manual review before sending.
Prompt length: 206 words.
Make the result less generic
- Define your exact sign-off and greeting style so every draft matches you, not a template.
- Ban the filler phrases you hate (Hope you are doing well, just checking in) in the instructions.
- Set a default reply length so drafts do not run long on simple confirmations.
- Tell the tool to answer the question in the first sentence, not bury it in context.
- Require the tool to flag any action item it committed you to before you hit send.
Quick human check
- Does the reply sound like you wrote it, not like a chatbot?
- Is the sender’s actual question answered in the first sentence?
- Are there any filler phrases or generic greetings you would never use?
- Did the draft commit you to a date or action you need to verify?
- Can you send this after a quick skim, or does it need a full rewrite?
